Looking for the top event management tools? Here's a quick rundown of the best options for 2024:
- Cvent - Best for large corporate events
- Eventbrite - Ideal for public events and ticketing
- Bizzabo - Great for hybrid events
- Hopin - Excels at virtual events
- Whova - Strong focus on attendee engagement
- vFairs - Creates immersive virtual environments
- Swoogo - User-friendly with lots of customization
- Accelevents - Versatile for various event types
- Hubilo - Emphasizes interactive virtual/hybrid events
- Content and Marketing - Helpful for event promotion
Quick Comparison:
| Software | Best For | Standout Feature | Pricing |
|---|---|---|---|
| Cvent | Large corporate events | Comprehensive toolset | Custom quote |
| Eventbrite | Public events, ticketing | Easy-to-use interface | Pay-per-ticket |
| Bizzabo | Hybrid events | AI-powered networking | From $499/month |
| Hopin | Virtual events | Immersive online spaces | Custom quote |
| Whova | Attendee engagement | Mobile networking app | Custom quote |
Key features to look for:
- Registration management
- Event scheduling
- Attendee engagement tools
- Analytics and reporting
- Mobile app support
- Integration capabilities
When choosing, consider:
- Your event type and size
- Budget constraints
- Ease of use
- Integration needs
- Available support and training
Pick a platform that aligns with your specific event requirements and can grow with your needs.
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How We Test and Review
We put event management software through the wringer to give you the real scoop. Here's our no-nonsense approach:
Testing Steps
We start by signing up and creating an event on each platform. This gives us a feel for the user experience right off the bat.
Next, we dig into the features. We test everything from ticketing to audience engagement tools. No stone left unturned.
We also crank up the pressure. Using LoadNinja and LoadView, we simulate high traffic to see if the software can handle the heat.
Cross-platform compatibility? We've got that covered too. We use BrowserStack to check performance across different browsers and devices.
Finally, we see how well the software plays with others. We test integrations with common event management tools.
What We Look For
| Feature | Our Focus |
|---|---|
| UI | Easy to use? Easy to navigate? |
| Registration & Ticketing | Customization options, smooth payment processing |
| Event Marketing | Email campaigns, social media tools |
| Attendee Engagement | Live polls, Q&A, networking features |
| Analytics | Depth of insights, real-time data |
| Security | Data encryption, privacy compliance |
| Support | Response time, help resources |
How We Rate
We use a 5-star system. Here's how we break it down:
- User Experience: 25%
- Features: 30%
- Integrations: 15%
- Pricing: 20%
- Support: 10%
But we don't just rely on our own testing. We talk to real users too. Take Sarah Chen, an event director who used Bizzabo for a massive virtual conference:
"Bizzabo's analytics were a game-changer. We could track engagement in real-time and make quick tweaks to improve the experience."
This kind of feedback helps us paint a fuller picture of each software's pros and cons.
Types of Event Software
In 2024, event management software comes in different flavors. Let's break it down:
Online Event Tools
These are for virtual events, webinars, and online conferences. They've blown up since everyone started working from home.
What can they do?
- Stream live video
- Set up virtual networking rooms
- Run polls and Q&As
- Share screens and presentations
Here's a crazy stat: Airmeet, a virtual event platform, saw its usage skyrocket by 2000% in 2020. It's built for virtual summits and webinars, helping organizers create online events that don't put people to sleep.
In-Person Event Tools
Physical events are making a comeback. These tools help you run them without losing your mind.
What's in the toolbox?
- On-site check-in and badge printing
- Floor plan management
- Real-time attendee tracking
- In-person networking help
Get this: Eventbrite, the ticketing giant, saw in-person events jump by 125% in 2022 compared to the previous year. People are itching to meet face-to-face again.
Mixed Event Tools
These are the Swiss Army knives of event software. They handle both virtual and in-person events.
What makes them special?
- Manage in-person and virtual attendees at the same time
- Blend physical and digital networking
- Track data for both types of attendees
- Flexible ways to deliver content
Here's a mind-blower: Hopin, a top hybrid event platform, raised $400 million in 2021. That put their value at $5.65 billion. Investors are betting BIG on hybrid events.
Big vs. Small Business Tools
Not all event software is created equal. Here's how they stack up:
| Feature | Small Business Tools | Enterprise Tools |
|---|---|---|
| Scalability | Usually caps at 1000 attendees | Sky's the limit |
| Customization | Basic branding | Full white-label options |
| Integrations | Limited | Extensive API access |
| Support | Email/chat | Your own account manager |
| Pricing | Pay per event or monthly | Annual contracts, based on volume |
For the little guys: Eventee is perfect for local meetups and small conferences. It's easy to use and won't break the bank.
For the big fish: Cvent is the go-to for half of the Fortune 500. In 2021, they managed over 530,000 events worldwide. That's a LOT of name tags.
When picking your event software, think about what type of event you're running, how many people are coming, and what specific features you need. The right tool can turn your event from a snooze-fest into a can't-miss experience.
10 Top Event Software Reviews
Let's check out the best event management software for 2024. We've tested these tools to give you the real scoop on what they can do for your next event.
Cvent
Cvent is a big player in event management, especially for large conferences and corporate events.
What it does well:
- Handles complex attendee management
- Offers a mobile event app
- Helps you find and compare venues
Cvent excels at managing complicated events and gives you deep insights into how your event is performing.
Their venue sourcing tool is a standout feature. It saves you tons of time by helping you find and compare venues quickly.
Money talk: Cvent's pricing is custom-based. No free trial, but they do demos.
Who it's for: Big companies running lots of events throughout the year.
Bizzabo
Bizzabo is known for being user-friendly and focusing on getting attendees engaged.
What it does well:
- Lets attendees check themselves in
- Offers customizable surveys and feedback tools
- Has strong marketing management features
Bizzabo creates a smooth experience for both organizers and attendees. Its networking features are particularly good, helping people connect before, during, and after the event.
Money talk: Like Cvent, Bizzabo's pricing is custom. You'll need to talk to their sales team.
Who it's for: Medium to large companies that want powerful features but also ease of use.
Whova
Whova stands out by focusing on attendee engagement and networking.
What it does well:
- Provides real-time analytics
- Offers live polling and Q&A sessions
- Has comprehensive tools for managing speakers
Whova's mobile app is a game-changer. It lets attendees exchange digital business cards and message each other in the app.
Money talk: Whova doesn't share pricing publicly. You'll need to ask for a custom quote.
Who it's for: Conferences and trade shows that want to prioritize networking and attendee interaction.
Eventbrite
Eventbrite is a well-known name in event ticketing, known for being simple and reaching a wide audience.
What it does well:
- Has an easy-to-use ticketing system
- Processes payments for you
- Lets you customize event pages
Eventbrite's strength is its simplicity. You can set up an event and start selling tickets in no time. It's also great for getting your event discovered, as many people use Eventbrite to find local events.
Money talk: Eventbrite is free for free events. For paid events, they take a cut of the ticket price plus a fixed fee per ticket.
Who it's for: Small to medium-sized events, especially those open to the public.
Hopin
Hopin made a big splash during the pandemic with its virtual event platform and now supports hybrid events too.
What it does well:
- Handles virtual and hybrid events
- Offers networking tools like speed networking
- Lets you customize virtual event spaces
Hopin's virtual event experience is top-notch. It offers features like virtual expo halls and networking areas that feel like in-person events.
Money talk: Hopin's pricing is tiered based on attendee numbers and features. You'll need to talk to their sales team for specifics.
Who it's for: Organizations wanting to host engaging virtual or hybrid events.
vFairs
vFairs specializes in creating immersive virtual event experiences.
What it does well:
- Creates 3D virtual environments
- Offers gamification tools
- Provides customized event landing pages
vFairs stands out with its visually appealing virtual environments. Attendees can move around a 3D space, visit booths, and interact with others.
Money talk: vFairs offers both annual and per-event pricing. You'll need to ask for a custom quote.
Who it's for: Organizations wanting to create engaging virtual trade shows or job fairs.
Swoogo
Swoogo is known for being flexible and easy to use.
What it does well:
- Has a drag-and-drop event builder
- Offers customizable registration forms
- Includes integrated marketing tools
Swoogo's strength is in its customization options. You can create unique event experiences without needing to know how to code.
Money talk: Swoogo's pricing is tiered based on features and number of events. You'll need to contact their sales team for details.
Who it's for: Event planners who want a lot of customization without technical complexity.
Accelevents
Accelevents offers a comprehensive platform for virtual, hybrid, and in-person events.
What it does well:
- Offers live streaming capabilities
- Provides networking lounges
- Includes exhibitor booths
Accelevents shines in its ability to handle different types of events on one platform. Its pricing is also clearer than some competitors.
Money talk: Accelevents charges a base price of $1 per attendee, with extra costs for premium features.
Who it's for: Organizations looking for a versatile platform that can handle various event types.
Hubilo
Hubilo focuses on creating engaging virtual and hybrid events.
What it does well:
- Uses AI for matchmaking
- Offers gamification options
- Provides detailed analytics
Hubilo's strength is its focus on attendee engagement. Features like AI-powered networking suggestions help create meaningful connections.
Money talk: Hubilo's basic event price starts at $999 for up to 500 guests. You'll need to contact them for custom pricing on larger events.
Who it's for: Companies looking to host highly interactive virtual or hybrid events.
Content and Marketing
While not a traditional event management platform, Content and Marketing offers valuable tools for event promotion and marketing.
What it does well:
- Provides a directory of marketing tools
- Offers resources for content creation
- Includes social media management tools
Content and Marketing can be a valuable resource for event planners looking to boost their marketing efforts. It gives you access to a curated selection of tools that can help with event promotion, content creation, and social media management.
Who it's for: Event organizers looking to enhance their marketing strategies and discover new promotional tools.
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Software Features Side by Side
Let's compare the top event management software for 2024. We'll look at key features to help you pick the right tool.
Sign-up and Ticket Features
| Software | Customizable Registration | Multi-Ticket Types | Automated Waitlists | QR Code/Mobile Tickets |
|---|---|---|---|---|
| Cvent | ✓ | ✓ | ✓ | ✓ |
| Bizzabo | ✓ | ✓ | ✓ | ✓ |
| Eventbrite | ✓ | Limited (1 in Essentials) | ✓ | ✓ |
| InEvent | ✓ | ✓ | ✓ | ✓ |
Cvent and Bizzabo lead in registration and ticketing. Bizzabo, for instance, lets you tailor registration based on attendance, ticket type, or location.
Marketing Features
| Software | Email Campaigns | Social Media Tools | Sponsor Management |
|---|---|---|---|
| Cvent | ✓ | ✓ | ✓ |
| Bizzabo | ✓ | ✓ | ✓ |
| Eventbrite | ✓ | ✓ | Limited |
| InEvent | ✓ | ✓ | ✓ |
Bizzabo shines here. It's got everything you need for event promotion in one place.
Data and Reports
| Software | Real-time Analytics | Attendee Insights | Financial Reporting |
|---|---|---|---|
| Cvent | ✓ | ✓ | ✓ |
| Bizzabo | ✓ | ✓ | ✓ |
| Eventbrite | ✓ | Limited | ✓ |
| InEvent | ✓ | ✓ | ✓ |
Cvent's the king of data. It digs deep into attendee behavior and event performance.
"Event apps are must-have tools. They help organizers manage events in real-time and collect crucial data", says Luiz Martins, CMO at 6Connex.
Connecting With Other Tools
| Software | API Access | Number of Integrations |
|---|---|---|
| Cvent | ✓ | 100+ |
| Bizzabo | ✓ | 50+ |
| Eventbrite | ✓ | 30+ |
| InEvent | ✓ | 40+ |
Cvent's 100+ integrations make it the top dog. It'll play nice with most of your business tools.
Phone and Tablet Use
| Software | Mobile App | On-site Check-in | Attendee Networking |
|---|---|---|---|
| Cvent | ✓ | ✓ | ✓ |
| Bizzabo | ✓ | ✓ | ✓ |
| Eventbrite | ✓ | ✓ | Limited |
| InEvent | ✓ | ✓ | ✓ |
Bizzabo's mobile app is a standout. It's got self check-in and digital business cards to boost networking.
Costs and Plans
| Software | Entry-level Price | Free Trial | Custom Enterprise Plans |
|---|---|---|---|
| Cvent | Custom quote | No | ✓ |
| Bizzabo | $499/month | Yes | ✓ |
| Eventbrite | Pay-as-you-go | Yes | ✓ |
| InEvent | Freemium available | Yes | ✓ |
Pricing's all over the map. Eventbrite's pay-as-you-go could save you money for smaller events. InEvent's got a free option for community or non-profit events. Big organizations? Look at Cvent and Bizzabo's custom plans.
Here's a fun fact: 67.4% of organizers are switching or planning to switch their event software in the next year. So, choose wisely!
And here's a money-saving tip: InEvent might save you up to $100,000 over five years compared to competitors like Hopin.
Pick a tool that'll grow with you. Don't just look at features - think long-term value.
How to Choose Your Software
Picking the right event management software can make or break your event. Here's how to find the perfect fit:
List Your Event Needs
Start by mapping out your ideal event planning workflow. This helps you match software features to your specific event type and needs.
| Event Type | Key Features |
|---|---|
| Virtual | Live streaming, virtual networking |
| In-person | On-site check-in, badge printing |
| Hybrid | Integrated virtual and physical management |
| Large-scale | Advanced analytics, multi-event handling |
| Small/Community | Simple interface, basic ticketing |
For a large-scale hybrid conference, you'll want software that handles both in-person and virtual attendees. Bizzabo, for example, offers self check-in for physical attendees and virtual networking tools for online participants.
Set Your Budget
Know the costs of different platforms. Here's a quick comparison:
| Software | Pricing Model | Example Cost |
|---|---|---|
| Eventbrite | Pay-as-you-go | $20.29 for a $500 ticket |
| Cvent | Custom quote | ~$30 for a $500 ticket, plus setup fees |
| Swoogo | Annual subscription | $11,800/year for unlimited events |
| InEvent | Freemium available | Free for community/non-profit events |
Don't forget to factor in extra fees for premium features or support. InEvent's free option for community events might need an upgrade for more advanced features as your events grow.
Check Tech Requirements
Make sure the software works with your existing tech setup. Think about:
- Integration with your current tools (CRM, marketing platforms)
- Mobile-friendly for on-the-go management
- Server capacity for your expected attendee numbers
Cvent has over 100 integrations, great for complex tech stacks. If you want something simpler, Eventbrite's user-friendly platform might be better.
Look at Help and Training
The support offered can make a big difference. Check out:
- How fast customer service responds
- Available training resources (videos, docs, webinars)
- User community for peer support
Bizzabo offers thorough onboarding and ongoing support to help you get the most from their platform.
When checking out software, ask tough questions. Luiz Martins, CMO at 6Connex, says:
"Event apps are must-have tools. They help organizers manage events in real-time and collect crucial data."
Ask vendors:
- How do you report and fix bugs?
- Do you have an SLA for fixing issues?
- How often do you update your software?
- What's the biggest number of attendees you've tested for?
Summary
Picking the right event management software can make or break your event. Let's break down the must-have features and top choices to help you decide.
Key Features to Look For
When shopping for event management software, keep an eye out for these crucial features:
| Feature | Why It Matters | What It Does |
|---|---|---|
| Registration Management | 87% say it's critical | Streamlines sign-ups, lets you customize forms |
| Event Scheduling | 86% can't live without it | Helps you create and manage flexible agendas |
| Attendee Management | 85% find it essential | Keeps tabs on participants and boosts engagement |
| Reporting/Analytics | 74% rely on it | Gives you the lowdown on event performance |
| Mobile App | It's a game-changer | Lets organizers and attendees stay connected on the go |
| Integration Capabilities | Saves you headaches | Plays nice with your existing tools |
Remember: The best software for you depends on what your event needs and what you can afford.
Our Top Picks
We've done the legwork. Here are our top recommendations for different event types:
1. Best for Big Corporate Shindigs: Cvent
Cvent's your go-to for complex, multi-day conferences and trade shows. It's packed with features and can handle events of any size.
What makes it stand out:
- Helps you find the perfect venue
- Manages attendees like a pro
- Churns out detailed reports
One user said: "Cvent has so many features to make your events pop and make your life easier when planning, running, and promoting your events." - Jennifer, insurance industry pro
2. Best for Public Events: Eventbrite
If you're throwing a concert, festival, or community gathering, Eventbrite's your best bet. It's easy to use and has a great ticketing system.
What's cool about it:
- Creating and promoting events is a breeze
- Handles payments without a hitch
- Works great on mobile for attendees
Price tag: Free for free events; paid events have fees starting at 2% per ticket
3. Best for Hybrid Events: Bizzabo
Bizzabo bridges the gap between in-person and virtual attendees like a champ.
Why it rocks:
- Manages both virtual and physical events in one place
- Uses AI to suggest networking connections
- Lets you customize the registration process
4. Best for Small to Medium Businesses: Swoogo
Swoogo hits the sweet spot between features and affordability for growing businesses.
What sets it apart:
- Build events with drag-and-drop ease
- Customize to your heart's content
- Comes with built-in marketing tools
Price tag: Annual subscription starts at $11,800/year for unlimited events
5. Best for Virtual Events: Hopin
If you're going all-in on online conferences and webinars, Hopin's got you covered.
Why it's a virtual superstar:
- Creates immersive virtual event spaces
- Offers cool networking tools like speed networking
- Lets you set up customizable virtual booths
When you're making your final call, think about:
- What kind of event you're running and how big it is
- How much you can spend (and the long-term value)
- How easy it is to use for both your team and attendees
- If it plays well with your other tools
- What kind of support and training you'll get
Choose wisely, and your event will thank you!
FAQs
What's the best event management software?
There's no one-size-fits-all answer, but Cvent often tops the list. Here's why:
Cvent covers the whole event process - from planning to wrap-up. It works for tiny meetups and massive conferences alike. Plus, it's packed with tools for registration, marketing, and keeping attendees engaged.
But don't just take our word for it. Other options might fit your needs better:
| Software | Shines In | Standout Feature |
|---|---|---|
| Eventbrite | Public events, ticketing | Easy-to-use interface |
| Hopin | Virtual and hybrid events | Next-level networking tools |
| Bizzabo | All-in-one event management | Klik Experiential SmartBadge™ |
Which is best for event management?
It depends on what you're after and how much you can spend. Let's break it down:
| Software | Strong Points | Market Slice |
|---|---|---|
| Eventbrite | Simple to use, great for tickets | 49.63% |
| Cvent | Loaded with features, grows with you | 4.60% |
| Bizzabo | Nails hybrid events | Not given |
Eventbrite's got a whopping 179,728 customers, while Cvent serves 16,660 in the Event Marketing and Management arena.
When you're picking, think about:
- What kind of event are you running? (online, in-person, or a mix)
- How big and complex is it?
- What's your budget?
- What features do you absolutely need? (like sign-ups, marketing, or number-crunching)
